AI Transformation Workshop

Introducing our AI-Change Facilitation Template — a simple, user-friendly tool designed to guide all leaders and facilitators through the complexities of AI-related transformations. This template will help you on a very practical level to bring clarity and increase engagement, ensuring people are informed and involved at every stage of the journey. 

Harness the potential of visual communication to demystify change, dispel uncertainties, and foster a culture of transparency. Empower your team to navigate the change confidently, reducing rumors and easing the anxieties that often accompany transitions. Let's collectively embrace the future with a unified understanding of our goals and milestones. Together, we can transform challenges into opportunities and make our change journey a shared success.

Who the template is for:

This template is designed for all leaders and facilitators working to advance with AI-related transformations. You can use this in a smaller team, in a project including stakeholders, or in an organization wide transformation. 

How to use it:

The template is leveraging Facilitated Path Mode to allow the facilitator to guide the participants through one step of the process at the time. What’s included in each step can be adapted to your needs by modifying what widgets are grouped together in the containers.

As a facilitator, first walk through the path on your own, and modify itaccording to your needs. Then take your audience (team, employees, stakeholders) with you on the path step by step discussing and effectively visualizing the current situation, and making visible the future plans.

Use the workspace as the key source of status information by keeping it up to date every cycle, e.g. the Tuesday of every second week. You can use e.g. the email function in Howspace, or the Teams-integration to remind participants of relevant updates.

The template is easy to use and to modify for your purposes. We also provide facilitation support on demand, for this contact milla@millainen.fi 

Use cases:

• Facilitating the AI-related discussion in your team

• Involving the employees in the beginning of AI transformation and to increase visibility and engagement during the transformation

• Involving stakeholders in AI-related projects to increase understanding on what is going on, how can stakeholders participate, and what is the goal / where are we going

• Quickly gathering information on how people are feeling about the change at the very moment and how much AI-related training is needed to build the competencies for the change

Benefits:

• One place to update the status of change and to make the information available for everyone

• Collaborate effectively and time independently

• Collect, visualize and share the information quickly

• Include humane factors like emotions to the data and support leadership decisions

• Increase involvement and engagement making it easy and opportunities available for everyone

• Decrease rumors and confusion with active dialogue

Key features:

• Customizable path for your needs
• Use with any team size
• Humane approach considering the emotions and competencies needed for change
• Visualize the transformation journey and easily show the current state
• Help people to engage by anticipating the moment for their involvement 

About the creator of this template:

Milla Ranta is an entrepreneur & freelancer on a mission of making the (work)life more sustainable for people. Millainen Consulting Oy is offering a wide range of services including consulting and training related to management, leadership, communication, emotional intelligence and well-being. We can help you with anything related to development, projects and portfolio management, competences development and improvement of operating models, regardless of the field and sector. Read more about Millainen here https://www.millainen.fi/

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